Maintenance Tips for Your Fleet Fuel Site

Maintenance Tips for Your Fleet Fuel Site

Access to your own on-site fueling for your fleet has many benefits for your company. Not only is it usually far more convenient for everyone involved, but it will also help lower your fueling costs. Having fleet fueling on-site allows you to have greater control and manage fuel availability in the event of a shortage, emergency, or even a natural disaster! However, the many benefits do not negate some of the challenges you may face. There is far more to running your own on-site fueling than just having the storage tank refilled when it starts to run low! If you want to get the most from your investment and keep your fueling site safe and cost-effective, you will also need to invest in the site's maintenance. A petroleum services company like PumpTex can help you stay on top of all the tasks required for a safe and efficient fueling site.

Let's look at some of the critical areas you need attention too. Many of them can be handled by your petroleum service company.

Let's Talk About Compliance

One of the most important things you need to stay on top of is ensuring that your fueling site is compliant. If you want to keep the site open, it needs to meet a variety of Federal, State, and local regulations. Ask your petroleum service company to conduct regular compliance inspections to ensure everything meets the necessary standards. Some of the regulations you may need to address include:

  • Environmental Protection Agency (EPA) regulations (40 CFR 280).
  • Underground Storage Tank (UST) operator training Air Quality Regulations from the State or Local Authority
  • Federal or State Fire Code
  • Building & electrical code
  • TDLR Regulations
  • Texas Commission on Environmental Quality (TCEQ) regulations
  • Louisiana Department of Environmental Quality (LDEQ) regulations

When listed out like that, it seems like a lot of boxes that you need to check! That's why you need the help of a qualified petroleum service company like PumpTex to help you create a regular maintenance schedule and compliance inspection. Most of the requirements can be satisfied with regular inspections, repairs, and appropriate testing and documentation at the appropriate intervals. Not only will doing what you need to do to achieve and maintain compliance help your fueling site run smoothly, but it will also help you avoid potentially costly fines from the various governing bodies.

Stay Abreast of Regulatory Changes

Compliance is crucial, but it is also vital to understand that in the fuel industry, things change often! Regulations are frequently being changed, so you must keep abreast of any regulatory changes that might impact your fueling site and, subsequently, your fleet. The question is, how will you ensure you are kept in the loop? Two pretty simple solutions could answer that for you. First, you can sign up for email alerts from most major regulatory agencies. You may also want to supplement this with manual searches for any regulatory changes. The second option is one that many of our customers find preferable! You can enlist a petroleum service company like PumpTex to track regulatory changes for you and act accordingly.

Be Vigilant of Signs of Aging

Even if you are working with a petroleum service company to manage inspections, it is still wise to do a few of your own in between their visits. One of the critical things that you will want to look out for is any visible signs of aging. Some tell-tale signs that your equipment may soon need to be replaced include:

  • Cracked or chipped concrete are the fuel islands and above the Underground Storage Tank.
  • Missing, broken, or otherwise damaged maintenance access covers inspection
  • An unusual build-up of dirt and staining around the fuel islands.
  • Chipped paint on metal railings.

There is a huge benefit to carrying out regular maintenance and compliance inspections. Not only are you keeping your site safe and operational, but you will also find that you or your petroleum service company can pick up on potential issues early. When you catch potential problems when they are still small, it is usually a lot less expensive to put things right than if you wait for a full-scale breakdown to happen!

Make Sure You Have the Appropriate Resources in Place

Identifying potential problems is one thing, but taking steps to resolve them is another thing altogether. You must also have the resources you need to make that happen. This could mean having the right personnel and spare parts or a contract with the right third-party petroleum service company to take care of inspections and the subsequent maintenance needed to resolve highlighted issues.

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PumpTex, Inc. was founded in 1997 in the back of a garage with the dream of bringing a new level of customer service to the retail petroleum service industry. Over the years, we have grown to become a valuable resource to our customers. Many consider us to be the first responders of the retail petroleum service industry!

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